Cornerstone Supply | Quality Terms

Cornerstone Supply | Moving Industry Forward

QUALITY TERMS for Purchase Orders

1. Flow-Down of Requirements: The supplier shall flow down to sub-tier suppliers the applicable requirements in this Purchase Order/Contract, including key characteristics where required. The supplier is responsible for control/conformance of all items procured from sub-tier supplier to the applicable requirements of the Purchase Order/Contract, accompanying documentation, drawings and specifications.

2. Right of Access: The Supplier and their sub-tier suppliers shall provide right of entry/access and reasonable support for CSI, CSI’s Customer, the Government, or their representatives for these activities: inspection, surveillance to verify conformance requirements of the contract, witness of the supplier’s performance of acceptance inspection and tests, the review of acceptance inspection and test data, and control of materials and processes.

3. Notification of Changes: The Supplier shall notify CSI of any intended design, material, drawing, process, or procedure changes or relocation of facilities prior to implementation/shipment of product.

4. Special Processes: The Supplier shall gain approval from CSI for any special process sources (casting, forging, etc).

5. Traceability: All items furnished on this order shall have documentation on file to permit traceability from the delivered item back through its manufacture and inspection to the procurement records on its constituent parts and materials. These records shall be sufficient to prove conformance to all applicable specifications and drawings and shall provide means for identifying all like items. These records shall indicate the nature and number of observations, the number and type of deficiencies found, the quantities approved and rejected, and the nature of the corrective action taken. Records shall be retained for a period of time specified in applicable items specifications or seven (7) years if not otherwise specified in this contract.

6. Workmanship: All items must conform to workmanship requirements as specified on applicable drawings and specifications. If no revision is specified, the most current revision is applicable. If no workmanship is specified, the items shall be fabricated and finished to normal industry acceptance standards. It is the responsibility of the supplier to verify that they are working to, and providing parts to the latest specification or drawing revision unless otherwise specified on our Purchase Order. For “Government, Military, or OEM Specifications” and “Standards” canceled or superseded, one must use the current revision of the replacement document as stated on the superseded or cancelled specification, (unless a specific revision is required by our Purchase Order).

7. Product Nonconformance: Items that do not conform to the requirements of this contract shall not be shipped to CSI without prior written approval of CSI Quality Assurance. Failure to comply may result in return of the shipment at the Supplier’s expense. Any material supplied under this Purchase Order/Contract which is returned CSI because of a nonconformance and is subsequently resubmitted by the Supplier to CSI shall be accompanied by a written description of the rework accomplished to correct the nonconformance and corrective action taken to prevent recurrence.

8. Supplier Corrective Action Request: The Supplier shall receive Supplier Correct Action Requests (SCAR’s) regarding quality problems with the Supplier’s product and/or service. The Supplier shall respond appropriately in a timely manner with the following information: Immediate Correction, Root Cause, Root Cause Correction, Corrective Action Verification Plan, and Follow-Up.

9. Supplier Inspection Requirements: The Supplier is responsible for performing or having performed all inspections and tests necessary to substantiate that the items furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer’s parts.

10. ESD Packaging/Packing Requirements (All static sensitive parts will be in accordance with this term): Static sensitive parts will be packed in a conductive frame or with leads inserted in conductive elastomer or foam to protect them against electrical charges. External labels shall identify the package on at least two sides as containing static sensitive devices.

11. Calibration Control (All measuring devices certified must be in compliance with the term):The supplier shall control the calibration of all measuring devices against certified standards traceable to the National Bureau of Standards. The calibration program shall conform to specification ANSI/ISO/IEC 17025:2005, “Calibration System Requirements”.

12. Material Safety Data Sheet (MSDS) (All MSDS material will require compliance with this term): MSDS required with each shipment.

13. Shelf Life Data (All critical and limited shelf items must be in compliance with this term):Data shall be provided for items or materials which are susceptible to quality degradation with age. The Supplier shall provide a signed statement with the starting date, shelf life, expiration date and special storage requirements, if any, to maintain stated shelf life. All shelf life limited items shall have 80% or more of their shelf life remaining at the time of delivery to CSI. If the item has unlimited shelf life, the signed statement shall specify (unlimited).

14. General Certificate of Compliance (C of C): The supplier shall certify in a signed certificate of compliance that all parts, materials, processes and finished items supplied under this Purchase Order/Contract were inspected, tested and found to comply with all specifications, drawings, and Purchase Order/Contract requirements with each shipment.

15. FOD: The Supplier shall assure that devices, components, and materials delivered under this purchase order are free of Foreign Object Debris (FOD). The Supplier shall employ general prevention practices to keep FOD, large or small, from the product and packaging. FOD contamination will be cause for rejection of material.

16. Moisture Sensitive Components (All moisture sensitive material will require compliance with this term): All moisture sensitive components, as classified by IPC/JEDEC J-STD-033 or other documented procedure.

17. Solderability (All soldered parts will require compliance with this term): Any solderable parts supplied to DRS manufactured must meet the solderability requirements of the applicable ANSI/J-Standards.

18. Manufacturer’s Certificate of Compliance (C of C): The supplier shall provide a copy of all sub-tier supplier/manufacturer certifications to show traceability from the original manufacturer to CSI. These certificates will include as a minimum: Name and Title of the authorizing person, Date, Purchase, Order Number, Lot number, Title and revision of all drawings, specifications and a Statement of Compliance. Inspection data, Test data, and Material Test Reports shall be maintained and are subject to CSI, CSI’s Customer, the Government, or their representatives’ examination. All applicable drawings and/or specifications and their revisions shall be referenced.

19. Material Test Reports (Actual): The Supplier shall submit a signed chemical and physical test report per the applicable specification for the material shipped under this contract with actual test results from samples of this specific material.

Test reports shall include as a minimum:

· Material type

· A statement that all materials, processes, inspections and tests meet the requirements of all specifications listed on the Purchase Order.

· Manufacturer’s name and material lot, melt, cast, heat, etc.

· Chemical and Physical properties including actual values, material specifications, and specification revisions.

· Identification of all special processes performed on the part including process specification, revision, type, grade, class, or other specifics of the process.

NOTE: When specified by reference in specifications listed on our Purchase Order, special processes may only be performed by sources qualified by the referenced specification.

· Non-metallic material shall only require a chemical properties inspection/test report.

· Plated parts require a test report for the plating.

20. Quality Program (ISO 9001): The Supplier’s Quality program shall be in compliance with Specification ANSI/ASQ Q9001:2000 latest revision unless otherwise specified.

21. Catalog, Drawing, or Specification Copies: The supplier shall provide a copy of all applicable catalog, drawing, and/or specification sheets describing the items ordered with each shipment.

22. External Threaded Fastener Requirements:

Seller must provide test report data (chemical, physical, and plating as required) per the following applicable sections.

1) Hex cap Screws: (Inch)
SAE J429/FF-S-85 Certification Required
Specified items are at least a Grade 5 fastener as defined in SAE J429.
FF-S-85 applies in full (latest revision).
Head markings shall conform to SAE J429 and shall include the manufacturer’s identification symbol.

2) Hex cap screws: (Metric)
SAE J1199 or ASTM F568 Certification Required. Certification to DIN or ISO equivalent acceptable.
Specified items are at least property class 8.8.

3) Alloy Steel Hex Socket Cap Screws: (Inch)
ANSI/ASME B18.3 Test Certification Required

4) Alloy Steel Hex Socket Cap Screws: (Metric)
ANSI/ASME B18.3 Test Certification Required. Certification to DIN or ISO equivalent acceptable.

5) Any externally threaded fastener not defined above shall be tested per requirements defined by the drawing and applicable specifications. These requirements are applicable to fasteners with a tensile strength of 120,000 PSI or greater.

23. Mercury Contamination: The supplies furnished under any purchase order for the requested item shall not contain metallic mercury or mercury compounds and shall be free from mercury contamination. The supplies offered shall not have come in direct contact with mercury or any of its compounds, nor with any mercury containing devices employing only a single boundary of containment which is one that is not backed by a second seal or barrier to prevent contamination in event of rupture of preliminary seal or barrier. Mercury contamination of the supplies will be cause for rejection of materials.

24. DFAR 252.225.7022: Buy American – Certification and Country of Origin must be supplied with all delivered raw material in accordance with DFAR-Clause 252.225.7022.

25. DFAR 252.225.7014: Products provided must meet the requirements of DFAR 252.225.7014, Preference for Domestic Specialty Metals, Alternate 1.